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Work Description & summary:
You are responsible for supplying a wide variety of confidential management support solutions on behalf of the Director.
You work as a point of call for client divisions, giving a preliminary response to conventional inquiries and routing non-standard questions as proper. Obligations and also responsibilities likewise consist of conducting study as well as putting together documents and data on behalf of branch tasks or department questions, producing and making revisions to records, creating as well as updating data sources and also task documents, and also working with the administrative processes. Administrative Assistant jobs Ottawa.
Keep in mind: This is a common task description that describes the typical responsibilities of this job. Specific placements may not require the efficiency of every one of these duties, or extra associated responsibilities, within the extent of the work, may be appointed.
- EDUCATION AND ALSO EXPERIENCE:
- Conclusion of 2 years of neighborhood college in Business/Office Administration
- Minimum of 3 years of related clerical/administrative experience
- Pertinent personalities of regulations as well as legislation relating to the branch
- Branch goals, objectives, policies as well as procedures
- The City of Ottawa’s departments as well as internal operational and also management treatments and relevant get in touches with, Administrative Assistant jobs Ottawa.
- General expertise of MFIPPA regulations
- Council reporting treatments
- Concepts and methods of workplace management
- Tape keeping, declaring as well as general office procedures
- Data source and also documents management methods
- Information confirmation as well as standard statistical evaluation methods
- Computer system applications, including Microsoft Word, Excel, PowerPoint, Gain Access To, SAP, Digital Records Monitoring System as well as other business conventional software as needed General understanding of City of Ottawa payroll and also economic systems and branch policies, methods, functions, systems as well as procedures is a property
PROFICIENCIES, SKILLS AS WELL AS CAPACITIES:
- Work individually and also as a flexible and also co-operative participant of a group
- Outstanding company and also time administration abilities and methods: ability to function under pressure to fulfill limited time timetables as well as target dates, focusing on work as well as handling significant problems and jobs which show up concurrently or suddenly
- Stringent attention to information and accuracy in the maintenance of records: capacity to stabilize spread sheets and generate analytical reports, Administrative Assistant jobs Ottawa.
- Conduct history study to explore as well as fix troubles on behalf of monitoring and also personnel info needs, in addition to task execution
- Client service oriented: ability to utilize efficient as well as tactful oral as well as written interaction abilities with clients in any way levels of the organization
- Put together, organizes as well as summarize information as well as details accurately and successfully, using policies and also procedures
- High level of competence in dealing with sensitive issues
- Workout independent campaign and also establish concerns for very own workload
- Workout sound judgment, discernment as well as a high degree of discretion
- Interpret and discuss rules, policies and plans
- Discernment and confidentiality
- Choose on both routine and also non-routine problems
- Stability, tact and also good judgment
WHAT YOU NEED TO KNOW
- Language Need: Designated Bilingual– specific level of language efficiency: French: dental, reading, writing English: oral, analysis, composing Prospects that do not fulfill language needs will be called for to take part in training.
- Police Record Examine: The successful candidate will certainly be called for to finish a Criminal Records as well as Judicial Issues Consult the Cops Services detachment in their territory to the City of Ottawa’s complete satisfaction. Administrative Assistant jobs Ottawa.
- Motorist’s Permit Demand:
- Experience as well as formal training incorporated with demonstrated efficiency as well as capability may replacement for stated academic requirements.
- Please save a copy of the work poster. When the closing date has actually passed, it will no more be readily available.
We want to give thanks to all applicants for their rate of interest and also effort in obtaining this setting. Just candidates chosen for meetings will certainly be spoken to.
The City of Ottawa promotes the principles of variety as well as inclusion and complies with the tenets of the Canadian Human Rights Act as well as the Ontario Human Rights Code. We urge applications from women, individuals with handicaps, Indigenous peoples and also individuals of all races, ethnic origins, religions, sexual preferences, as well as sex identifications as well as expressions. Administrative Assistant jobs Ottawa.
The City of Ottawa offers lodging throughout all parts of the employing process, upon request, to candidates with disabilities. If contacted to proceed to the choice procedure, please advise us if you call for any holiday accommodation.
Jobs Title: Administrative Assistant jobs Ottawa.
Company Name: Ottawa City Jobs
Job Post: Administrative Assistant
Job Experience: 1-3 above Years / Will Train
Qualification: High School Diploma || Any Graduate
Age Limit 18 years & above*
Salary: CAD $61,805.38 - CAD $72,312.24 Per Year [ Yearly Increase]
Working Hours: 8 Hours
Work Remotely: No
Job Type: Full Time
Job Location: Ottawa , Ontario Canada K1H 7K8
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